Food Vendors

We are no longer accepting food vendor applications. The deadline was February 28.

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In 2018, Chester County Parks will sponsor three special events that award food vendor space through an application process:

The County shall determine the number and type of vendors needed for each event theme and size. See the Overview Chart below for event details. Only one application form is required to apply. One application form is due by Wednesday, February 28 for ALL events.

To Apply:

  1. To be considered as a food vendor at one or more events, complete and send the 2018 Food Vendor Application Form with the $60 application fee to: Program Coordinator, 860 Springton Road, Glenmoore, PA 19343. Please be sure to mark which event(s) you are interested in attending. Vendors new to Chester County Park events are required to submit a photo of their concession. The application form must be received by Wednesday, February 28, 2018 to receive full consideration. Check payable to Treasurer of Chester County.
  2. Applications will be reviewed and vendors selected per the Food Vendor Guidelines.The County cannot guarantee space for all applicants; consideration will be given based on event theme, space available, electric needs, amount of duplicated products and required criteria.
  3. Vendors will be notified of their status by March 9, 2018. Those invited to attend a Chester County Park event will receive information on how to confirmation participation. Vendors whom the County does not select will have payment returned.

2018 Events Overview

Below is a summary of the 2018 Chester County Parks events that require an application process for food vendors. For smaller events, food vendors are individually solicited based on desired menu items, proximity to the park, and previous experience. 

Event Sheep & Wool Day Freedom Fest Old Fiddlers' Picnic
Theme: Sheep shearing, farm animals,
demonstrations, entertainment, 
wagon rides, artisans & crafts,
children's activities
Independence holiday event 
with activity vendors, live music
and firework display
Music lovers gather outdoors to
celebrate traditional music. Dancing,
Mansion tours, craft vendors,
children's activities
Date: Saturday, April 28 Saturday, July 7 Saturday, August 11
Rain Date: N/A Sunday, July 8 Sunday, August 12
Event Time: 11 AM - 3 PM 6 PM - 11 PM 10 AM - 4 PM
Location: Springton Manor Farm
860 Springton Road
Glenmoore, PA 19343
Nottingham County Park
150 Park Road
Nottingham, PA 19362
Hibernia County Park
1 Park Road
Coatesville, PA 19320
Anticipated
Attendance:
3,000 - 3,500 8,000 - 10,000 2,500 - 3,000
Space Size: 20 x 20 in grass field 10 x 10 in grass field 20 x 20 in grass field
Fee: $60 per space $120 - Non-profit
$240 - Five or less menu items
$360 - Six or more menu items
$60 per space
Contact: 610-942-2450 610-932-2589 610-383-3812

For All Events:

  • If there is a rain date, vendor must commit to both dates or forfeit fee(s). If the event is successfully held on the original date, vendor has no further obligation.
  • We do not offer tables, chairs or protection from the weather. Vendor is responsible for setting up, maintaining and removing own booth and products.
  • Vendors are required to be on site for the length of the event and may not vacate early.
  • All electrical needs must be listed on the application. All generators must be approved by County staff.

Vendors awarded a space must provide the following by April 6:

  • Balance of fees (if applicable)
  • Proof of licensing from the Chester County Health Department
  • A current Certificate of Insurance valid for the event date(s) showing:
    • General liability coverage with a minimum per occurrence limit of $1,000,000
    • Worker's Compensation and Employee Liability Coverage
    • The County of Chester names as Certificate Holder and as Additional Insured

The deadline to apply for 2018 food vendor space at all events is February 28.

Please read the Food Vendor Guidelines & Policies prior to submitting your application.

For more information, please email the Program Coordinator